Employee Shift Schedule Planner — free Excel template
Plan, track, and optimize weekly employee shift assignments. Free .xlsx with formulas. Tracks Total Scheduled Hours (Month), Total Labor Cost (Month).
Operations · planner · CC0 · Public domain · Built by Sheetly AI
About this template
This operations planner organizes indicators like "Total Scheduled Hours (Month)", "Total Labor Cost (Month)" and "Average Hourly Rate" so you can plan ahead. Edit the data in the Data tab and the plan adjusts — no need to build the spreadsheet from scratch.
Use this template to schedule employee shifts, track hours worked, and monitor labor costs over time. Enter each shift with the date, employee name, role, and assigned shift, along with the planned hours and hourly rate. The template summarizes total hours, headcount, and payroll to help you stay within budget and ensure adequate coverage. Update the schedule regularly to reflect changes, swaps, or added shifts.
Released under the CC0 license (public domain): you can download, edit and use it freely — including in commercial projects — with no attribution required.
Use cases
- Track indicators like "Total Scheduled Hours (Month)" and "Total Labor Cost (Month)"
- Make faster decisions based on "Average Hourly Rate"
- Plan your operations without building the spreadsheet from scratch
- Edit the entries in the Data tab and watch the dashboard recalculate automatically
Key features
- Total Scheduled Hours (Month)
- Total Labor Cost (Month)
- Average Hourly Rate
- Planning dashboard with 3 automatic indicators
- Editable formulas in the Data tab
- In-cell mini charts (sparklines)
What's inside the file
- 3 tabs: Dashboard, Data, Instructions
- 41 working formulas — including SUM, AVERAGE, COUNTA. They recalculate as you edit, so the sheet stays yours after download.
- Sized for real data: up to 37 rows × 7 columns already laid out and formatted.
Everything is a normal .xlsx: it opens in Excel, Google Sheets, LibreOffice and Numbers, with no add-ons, no macros and no locked cells.
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